This past summer, the NASPP and Solium co-sponsored a quick survey on global stock plan administration. We asked companies about the technological challenges they experience when it comes to administering global stock plans, focusing on 12 primary challenges related to tax compliance, financial reporting, and other administrative matters. Close to 70% of respondents indicated that they struggle with four or more of the challenges identified and several noted that they struggle with nine or more of the challenges.
For today’s blog entry, I highlight five things I learned from the survey:
1. There are still a lot of manual processes out there.
Two-thirds of respondents say they spend too much time on manual processes. This is a high-risk proposition: it is difficult to implement adequate controls over processes and calculations performed in a spreadsheet. This seems especially concerning given that the SEC is in the process of adopting rules requiring recovery of compensation for all material misstatements, even if due to inadvertent error (see “SEC Proposes Clawback Rules,” July 7, 2015). One incorrect calculation discovered too late could result in recoupment of bonuses and other incentive compensation paid to executive officers.
2. Tax compliance is a top concern for companies.
This really isn’t a surprise—let’s face it, tax laws outside the United States are a hot mess. Every country does something different. Some countries change their laws every few years (I’m looking at you, Australia and France) and grandfather in old awards. Some countries have different rules for social insurance taxes vs. income taxes. Add in mobile employees and, well, you have a lot of work for tax lawyers.
3. Regulatory compliance is also a challenge.
56% of respondents cite keeping up with regulatory changes as a top challenge and 45% cite regulatory requirements in other countries. Regulatory compliance goes beyond tax laws to include things like securities laws, data privacy (a hot topic these days, see “Data Privacy Upheaval,” December 3, 2015), labor laws, currency restrictions and a host of other issues. It’s hard to stay on top of it all.
4. It’s the participants that suffer.
Ultimately, in the struggle to administer a global stock plan, something has to give and that something is usually the participant. Only 50% of respondents offer a qualified plan in countries where they could; the hurdle of regulatory compliance gets in the way. And 75% of respondents said that they would focus more on employee education if they could just spend less time on basic administration.
5. Expectations are low.
When we asked companies what is on their wish list for their administrative system, I was surprised at how low some items ranked (it was a “check all that apply” question, I thought everyone would want just about everything). For example, despite the fact that 71% of respondents reported tax-compliance for mobile employees as a top challenge, only 64% wanted a system that could calculate tax liabilities for mobile participants. It left us wondering if companies need to dream bigger for their administrative platforms.
Check out the White Paper and Survey
If you haven’t had a chance to read it yet, check out the white paper on the survey results and download the full results from the Solium website.
We recently posted the executive summary to the NASPP and PwC 2015 Global Equity Incentives Survey and, later today, we will be presenting highlights of the results in our webcast, “Top Trends in Equity Plans for International Employees.” For today’s blog entry, I highlight five findings that I think are significant:
Globalization Continues: Back when we did the 2012 survey, 20% of respondents said they expected to increase global participation in their stock plan and this trend held steady in 2015, with 19% again expecting to increase participation. In addition 77% of respondents said they expect global participation to remain the same. That leaves only a very small percentage of companies that expect to pull back their global stock plans.
Compliance Reviews Are More Routine: The percentage of respondents who said they conduct annual compliance reviews of their global stock plans increased to 43%, up from 34% in 2012. At the same time, respondents conducting only sporadic reviews dropped to 40%, down from 45%. It can be risky to wait until you hear about a regulatory change to conduct a compliance review; annual reviews help ensure that you know when the laws impacting your global stock plan have changed.
UK Takes the Lead in Challenging Tax Compliance: We asked respondents to indicate which countries they found to be challenging in terms of tax compliance. The UK was first, with 46% of the votes, up from 36% (third place) in 2012. China, however, is hanging in there at second place with 42% of the votes (China was in first place in 2012). France dropped to third place, with 26% of the votes (down from second place and 38% of the votes in 2012).
Mobility Compliance Up: The percentage of respondents tracking mobile employees continues to increase: 87% of respondents track formal assignees (up from 80% in 2012), 62% of respondents track mobile employees who aren’t part of an assignee program (up from 60% in 2012), and a surprising 27% track business travelers (up from 18% in 2012). But the tools for tracking mobile employees still leave something to be desired: 36% of respondents track this in an Excel spreadsheet, up from 29% in 2012. About another third (32%) outsource tracking to a consultant or TPA. The final third use a hodge podge of methods.
Participant Understanding Looks Like a Mountain Rather Than a Bell Curve: Only 34% of respondents felt that their global participants understand a good deal or completely understand their stock plan benefits. That leaves a two-thirds majority for whom participant understanding is at best, somewhat or partial. Global stock plans are a very expensive employee benefit, both in terms of the P&L and administrative cost. It seems a little crazy to invest resources like this in a plan and not also invest in the education to make sure participants understand it.
Be sure to tune in to the webcast later today to learn more highlights from the survey.
Global stock plan administration is more complex than ever. As more companies venture into foreign jurisdictions, more stock plan administrators become tasked with managing this new and ongoing growth relative to the company’s stock incentive programs. The NASPP recognizes the importance of identifying and understanding global stock plan practices and trends; that’s why, in partnership with PwC, we’re conducting the most comprehensive industry survey on this topic: the NASPP-PwC 2012 Global Equity Incentive Survey.
The last global survey was conducted in 2008 (in partnership with Deloitte), and even back then more than 60% of respondents had at least 2,500 employees based outside of the U.S. That’s a good sized population, and I’m betting those numbers have only increased since then, meaning that understanding global practices is even more important than ever. Back in 2008, non-qualified stock options ranked as the most popular form of stock compensation for employees outside of the U.S.; it will be interesting to see how much the use of Restricted Stock Units has risen in usage since that time.
In 2008, about half of responding companies indicated they make adjustments to the size of grants for their non-U.S. employees. 42% of companies had reported having recharge agreements in place with subsidiaries for stock plan arrangements. Have those trends continued to rise since then? This past year, our 2011 Domestic Stock Plan Administration Survey (in partnership with Deloitte), revealed some domestic trends that were somewhat surprising – for example, a dramatic rise in the use of stock ownership guidelines. Certainly we had expected this trend to continue to penetrate organizations, but the percentage of companies in 2011 (73%, vs. 54% from the prior survey in 2007) that had implemented such guidelines surpassed even our own informal projections. A lot can happen in four years, and we’re expecting to see some new trends on the global front, even some that may surprise us. You don’t want to miss out on the opportunity to have the full results available at your fingertips.
Time is running out to complete the survey (you must complete it by May 25th,) and, if you are an issuer, you must finish the entire survey to obtain the full results. To help you get started, I reiterate some tips to help submit your survey:
1. Don’t wait until the last minute. This is the industry’s most comprehensive survey; it includes loads of valuable information but it takes a while to complete. Start now, so you have plenty of time.
2. Don’t try to complete the whole survey in one sitting. The survey is divided into seven sections so that you can complete it in several sittings. If you complete just one section at a time, you’ll be done before you know it.
3. Get some help. Ask others at your company to complete the sections related to their responsibilities–everyone at your company will benefit from this data; there’s no reason for you to do all the work.
Incentives
There are benefits to completing the survey. First, as mentioned, you’ll have access to the full results (non-issuers who are NASPP members will also have access since they can’t complete the survey.) Second, you’ll receive a 10% discount on your registration to the 20th Annual NASPP Conference*, to be held this year from October 8-11 in New Orleans. This is a great opportunity (and added incentive) to attend the industry’s premier conference!
I hope I’ve given you enough reasons to click on over to the survey and start it today. I know I personally can’t wait to see the results.
-Jennifer
**The 10% discount applies to the rate in effect at the time you have both completed the survey and registered for the Conference.